Media Accreditation Privacy Policy

This Media Accreditation Privacy Policy explains how we collect, use, disclose, and protect your personal data during the accreditation process for MancHagen Eurovision Festival (known throughout this document hereonin as the "Event"). We are committed to complying with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

1. Data Controller

The data controller for the purposes of this privacy policy is Kris Hague ("we", "us", "our"). Our contact details are as follows:​

• Email: manchagen@gmail.com

2. Types of Personal Data Collected

We may collect and process the following types of personal data from individuals applying for media accreditation:

• Identity Data: Full name, date of birth, nationality, and ID documentation (e.g., passport or driver’s license).

• Contact Data: Email address, postal address, phone number.

• Professional Information: Job title, media outlet, work history, proof of assignment, portfolio, and employer’s contact details.

• Photographic/Video Data: Photographs or video footage taken during the event may include your image or likeness.

• Technical Data: Information from your device during the application process, such as IP addresses, browser type, and cookies.

3. Purpose of Data Collection

We collect your personal data to:

• Process and manage your application for media accreditation.

• Verify your identity and eligibility for media credentials.

• Communicate with you regarding your accreditation status, event logistics, and other important updates.

• Manage security, including issuing access badges and ensuring compliance with event policies.

• Maintain records of media attendance and event coverage.

• Fulfill any legal obligations, including reporting or disclosing information to regulatory authorities if necessary.

4. Lawful Basis for Processing Personal Data

Under UK GDPR, we rely on the following lawful bases for processing your personal data:

• Consent: When you voluntarily submit your personal data through the media accreditation application process.

• Contractual necessity: To fulfill our obligations related to managing your accreditation for the Event.

• Legal obligations: To comply with legal requirements, such as health and safety laws.

• Legitimate interests: To ensure the security and smooth operation of the Event, and to monitor media coverage.

5. Sharing of Personal Data

Your personal data may be shared with:

• Event Partners and Service Providers: Such as IT service providers, accreditation system managers, and security personnel, to assist with the accreditation process.

• Security and Law Enforcement: If required to ensure the safety of attendees or to comply with legal obligations.

• Event Stakeholders: Including sponsors, broadcasters, or performers, where media access may require verification or coordination.

We ensure that all third parties with whom we share your data follow GDPR requirements, maintaining appropriate data protection standards.

6. International Data Transfers

If we transfer your personal data outside the UK, we will ensure appropriate safeguards are in place, such as:

• Relying on countries deemed to provide an adequate level of protection by the UK Government.

• Implementing Standard Contractual Clauses (SCCs) approved by the UK Information Commissioner’s Office (ICO).

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes we collected it for, including for any legal, accounting, or reporting requirements. Typically, personal data related to accreditation will be retained for six months after the event for record-keeping purposes, unless a longer retention period is required by law.
 

8. Your Rights

Under UK GDPR, you have the following rights regarding your personal data:

• Access: You can request access to the personal data we hold about you.

• Rectification: You have the right to request correction of incomplete or inaccurate data.

• Erasure: You can request deletion of your personal data where there is no lawful reason for us to retain it.

• Objection: You may object to the processing of your data where we are relying on a legitimate interest.

• Data Portability: You can request to receive a copy of your data in a machine-readable format and transfer it to another data controller.

• Withdraw Consent: If we rely on consent to process your data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us at manchagen@gmail.com.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. These measures include:

• Secure storage systems.

• Encryption of data where applicable.

• Access control measures, limiting access to only those staff members or third parties who require it.

10. Cookies and Automated Decision-Making

We may use cookies on our media accreditation application platform to enhance the user experience. You can control cookie preferences via your browser settings. We do not use automated decision-making in the media accreditation process.

11. Changes to This Policy

We may update this privacy policy periodically to reflect changes in legal requirements or our practices. We will notify you of any significant changes through the email address provided in your application or via our website.

12. Contact Information and Complaints

If you have any questions about this privacy policy or our use of your personal data, please contact our Data Protection Officer (DPO) at:

• Email: manchagen@gmail.com
   

If you believe your data protection rights have been violated, you have the right to file a complaint with the
Information Commissioner’s Office (ICO), the UK’s supervisory authority for data protection:

• Website: https://ico.org.uk

• Telephone: 0303 123 1113